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CHS-Grant Support Specialist

Company: Collier County Government
Location: Naples
Posted on: May 3, 2021

Job Description:

Purpose of Classification

Provides project administrative support for the operation of grant programs within an assigned department/division in the County. Prepares various state and federal government mandated reports. Maintains files for grants programs including requests for payments. Processes grant loan applications.

Please note: This position is funded by the CARES 3-year grant funded position.

Essential Functions

  • Processes grant loan applications.
  • Maintains files for grants programs including recipient information, bid process information and request for payments.
  • Ensures that programs remain in compliance by preparing state and federal mandated reports including research & compilation of data/information, data entry, copying, mailing & filing.
  • May administer grant program specific to the department/division.
  • Establishes and maintains data in applicable financial and reporting systems. Inputs data from subrecipients, vendors, fiscal staff, other division employees and grant agencies into the systems and translates to an internal schedule of expenditures for tracking/monitoring by fiscal personnel.
  • Provides assistance and advice to subrecipients/vendors on their specific projects regarding invoicing, documentation of form preparation and contract/grant compliance. Ensures that subrecipients/vendors have the necessary information to comply with various regulations.
  • Reads and ensures compliance monitoring with Federal, state and local laws and regulations regarding specific grants program requirements.
  • Attends various training sessions presented by state and federal agencies to maintain skills.
  • Attends and participates in workshops, trainings, fairs, community meetings and public hearings as requested.
  • Prepares assigned portions of subrecipient/vendor technical training such as invoicing, documentation of form preparation, contract compliance and compliance requirements.
  • Establishes and maintains automated and manual records and files.
  • Completes time sheets/records for payroll purposes and/or for billable hours.
  • Provides assistance and information to internal and external callers and visitors regarding the division, its programs and services and the administrative support functions. Ensures that all program complaints are referred to the appropriate staff member or agency. Refers callers/visitors to appropriate staff as needed.
  • Performs special projects as assigned.
  • May make travel arrangements, prepare per diem requests and/or prepare out of county travel forms.
  • Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

Keywords: Collier County Government, Cape Coral , CHS-Grant Support Specialist, Other , Naples, Florida

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