Talent Acquisition Coordinator

Company: Kapstones Hotel Franchise LLC
Location: Sarasota
Posted on: February 16, 2026

Job Description:

Job Description Job Description Description: Position Overview The Talent Acquisition Coordinator plays a key role in our hiring and onboarding process by managing candidate pipelines, coordinating interviews, preparing offer letters, and initiating onboarding tasks. This role ensures a smooth, consistent experience for all new hires and provides critical support for staffing new hotel openings. You’ll collaborate closely with the HR Manager to align onboarding with training plans and support the development of a more consistent, scalable hiring system. Key Responsibilities Recruitment & Candidate Management Source, screen, and pre-qualify candidates for high-volume hotel roles. Maintain proactive talent pipelines to reduce last-minute hiring needs. Coordinate interviews with hiring managers across multiple properties. Ensure job postings are accurate, consistent, and aligned with brand standards. Offer Letters & Onboarding Initiation Prepare and send offer letters for all new hires. Initiate onboarding tasks in the HRIS system and ensure timely completion. Track new-hire documentation and follow up on missing items. Partner with the HR Manager to ensure training plans are ready before each start date. Process Improvement & TA Infrastructure Building Help design and refine hiring workflows, documentation, and onboarding processes. Identify inefficiencies and recommend improvements to streamline recruitment. Contribute to building a consistent, scalable Talent Acquisition structure across all hotels. New Hotel Opening Support Build recruitment pipelines months in advance of opening dates. Coordinate hiring timelines, interviews, and onboarding for all opening-team positions. Ensure all new-hire documentation and onboarding tasks are completed before opening. Reporting & Coordination Track recruitment metrics, time-to-hire, and onboarding completion rates. Identify bottlenecks and recommend process improvements. Provide weekly updates to HR and Operations leadership. Requirements: Qualifications 1–3 years of experience in recruitment, HR coordination, or hospitality operations. Strong organizational skills and the ability to manage multiple priorities. Excellent communication and interpersonal skills. Interest in process improvement and building new systems. Comfort working in a fast-paced, multi-property environment. Experience with HRIS or applicant tracking systems preferred. Hospitality experience is a plus but not required. What We Offer Fully company-paid medical insurance on the base plan Fully company-paid dental and vision coverage Paid Time Off (PTO) 6 paid holidays Competitive salary based on experience Opportunities for growth within a rapidly expanding hospitality group The chance to directly impact hiring quality, onboarding consistency, and new-hotel success A unique opportunity to help build and shape the Talent Acquisition function from the ground up

Keywords: Kapstones Hotel Franchise LLC, Cape Coral , Talent Acquisition Coordinator, Human Resources , Sarasota, Florida