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Executive Assistant To Chief Executive Officer

Company: Family Office
Location: Naples
Posted on: June 25, 2022

Job Description:

A prominent Family Office is looking for an experienced senior level Executive Personal Assistant in the Naples area to provide professional and personal support to their Principals. This take-charge individual will organize all aspects of work/life including calendar, travel, meetings, personal + business endeavors. This position requires strong experience in executive support at the most senior level, polished communication skills, exceptional attention to detail, good judgment, business savvy and the ability to manage within a dynamic environment, with constantly evolving priorities.
This person may work primarily remotely, visiting the Naples office as needed of 1x a week. The role will be expected to work flexible on the "office hours" with an expectation of being available after standard hours as needed. Qualified candidates must be able to provide a high level of day-to-day executive support, and be willing to do what it takes to get the job done.
Responsibilities: - Complex calendar management: set appointments, prioritize & juggle appointments in the moment. Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetings. - Complex email management and communications - Private aviation management; maintaining a level of excellence in coordination. Complex domestic and international travel itinerary coordination. - Exercise sound judgment and discretion in handling confidential and sensitive information - Meeting/event preparation, set-up and follow-up, including presentation proofing and edits - Attend meetings as required, take minutes, and ensure action item follow-up - Prepare expense reports, and approve direct reports expenses - Coordinate, prepare for and support meetings, both telephone and in-person - Special projects as requested (adhoc tasks) - Assist in all personal matters including acting as liaison with family members, taking care of estate related needs, and more. - Must be able to work flexible hours which includes mindfulness during evenings and weekends
Qualifications - 10+ years executive assistant experience - Must have experience supporting a C-level executive - High-net-worth-individual experience highly preferred - Ability to travel once a month for a few days at a time, with planned notice - Able to handle sensitive business communications, data and other information with professionalism, confidentiality and discretion, both internally with employees and externally with clients and candidates - Exceptional organizational and multi-tasking skills - Outstanding verbal, written and interpersonal communication skills - Maturity, solid judgment and the ability to interact with confidence with executive management - Excellent working knowledge of Microsoft Office suite

Keywords: Family Office, Cape Coral , Executive Assistant To Chief Executive Officer, Executive , Naples, Florida

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