Administrative Assistant

Company: Community Management
Location: Naples
Posted on: June 18, 2022

Job Description:

Position Purpose
--- Performs full administrative and general support duties to assist a team of Property Managers and other members of the senior management team.
Major Tasks, Responsibilities and Key Accountabilities
--- Maintains electronic and hard copy filing system and efficient information retrieval system.
--- Performs clerical duties which include photocopying, faxing, and preparing large volumes of documents for mailing.
--- Assists Property Managers to track and record charges to specific properties.
--- Assists Property Managers with researching account information.
--- Runs all Compliance, Architectural and gate reports for Property Managers.
--- Assists Property Managers with scheduling amenities for residents.
--- Provides excellent customer service to clients and other employees.
--- Coordinates courier for outside print jobs and any other work related documents/packages.
--- Maintains key fobs and access cards.
--- Assists with any special projects as assigned.
Nature and Scope
--- Must possess excellent verbal communication skills -- will be communicating with all levels of personnel, so clear and concise communication is a must.
--- Excellent customer service and organizational skills are required.
--- Must be accurate, detail-oriented, and dependable.
--- Must be a self-starter and be able to work independently without supervision. --- Must have strong multi-tasking skills and meet reasonable deadlines.
--- Must have a positive and professional appearance, attitude, and demeanor.
--- Must consistently contribute as a team player.
Environmental Job Requirements
--- Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
--- Lengthy periods of sitting, standing, bending, and stooping are required.

Education Preferred
--- Proficiency using Microsoft Office applications and Outlook email.
--- Experience using VMS or other Accounting Software.
--- Bachelor's Degree preferred, but equivalent experience / coursework may be accepted.PI182415818

Keywords: Community Management, Cape Coral , Administrative Assistant, Administration, Clerical , Naples, Florida